Team Captain's Meeting Minutes 2/15/11

Team Captain's Meeting Minutes for February 15, 2011

THEME:
"HAVE NO FEAR, RELAY IS HERE.  SUPER HEROES FOR A CURE"  This theme gives us lots of room for ideas for on-site decorations, team names and more.

FUNDRAISING:

Learn to ASK.  If its $1, hey that's  $1 more that you have.  Anything helps.  It adds up fast.  If you would like a Tax ID letter to hand out to companies/businesses, please contact Team Development Chair, Cathy Lowell.

LUMINARIAS:

Our Luminaria Chair, Shari Scholz explained that luminaria bags are $5 each.  This year, they will go towards your individual fundraising, not counted separately as in years past.  Which is great!!!

DELEGATING: 

Cathy reminded the team captains to delegate.  In the packets there is a form that gives an example of delegating.  Use your team members strengths.  Remember, you don't have to do everything.

DEPOSITS:

Our accounting chair explained how to make this process smooth and easy.  NO COINS PLEASE!  It is too time consuming and hard for the Accounting chairs to handle all the coins.  If you have coins you can take them to a coin machine or bank.  Fill out the deposit bags completely.  Make sure the information is clear to get credit for the funds you have raised.  Make sure that each participants envelope is clearly marked and accurate, so that they get credit for the deposit.  If it isn't clearly marked the money will be posted as team funds or even to the general fund. Money orders can be sent to the ACS.  Make sure it clearly states ATTN: OREGON CITY RELAY.

SILENT AUCTION:

This year each team has the option to do one big basket or 3 small ones.   Please focus on display.  Make sure all your items in the basket are visible so folks don't have a hard time seeing what is in the basket.  Last year we raised $4000!  Remember think outside the box.  Home made items are ok.  If you have any questions, please contact our Silent Auction Chair, Kelly Odgers at kl03@msn.com.

SPONSORSHIP:If you know a company/business that would be interested in being a sponsor for our event, let us know and we can get you a Sponsorship Packet. If you have any questions please contact our Event Chair, Allison Wellman or our Co-Event Chair Theresa Barney.

PURPLE PLEDGE:

Cathy handed out the "Purple Pledge" form.  This is a signed pledge for team members dedicated to staying the full 24 hours.  Doesn't mean you have to stay awake for 24 hours!  We don't want to discourage those that can't be there for the full 24 hours either. We truly understand some folks are unable to do so.  Being there for a half hour is better then none. But for those who can sign it, it is an impact and testament to what you are willing to do and a great way to recognize those that have been there the full 24 hours. The team development chairs are currently working on finding an item for those that take the pledge to display at the Relay.

PUBLICITY DAY:
Let's spread the word!  Team Captains and team members can meet the Committee outside Rite Aid in the Oregon City Shopping Center on Saturday, March 5th at 10:00 am.  From 10 am to Noon, we will be passing out flyer's in the neighborhoods and at local businesses telling them when and where the Relay will be.  This is a great opportunity to let the Oregon City community know when and where the Relay is and what the Relay is all about.  We will be handing out flyers and asking businesses to post the flyers in their windows, if they don't mind.  This is good publicity to get more folks to come to the Relay!

TEAM CAPTAINS UNIVERSITY (TCU):

There has been talk of having a joint Team Captain's University with Canby, Estacada and yes, Mollalla.  :)  TCU is a great way to learn more about the Relay, where the funds go to, your roles and how to help your team succeed.  Cathy asked if this would be of interest and if anyone would want to go.  Captains agreed this would be beneficial and voted for it to be on a Saturday morning.  As soon as we get more concrete information (time/location), we will let you know.

CONTEST AWARD:

Congratulations to Team Curves and Team 4 Life for registering 15 people on their team.  After a drawing between Laura (Curves) and Debbie (Team 4 Life) the winner was Laura!
Next month contest award will be for the team that helps recruit and register 2 other teams for the Relay.

SCOOP AWARD:

Jenny Barrett from team Circle of Life won the scoop award for bringing the largest deposit to our meeting.  Anyone can achieve this award - come to the meeting and bring your deposit.  The team with the largest deposit automatically wins.

NEXT TEAM CAPTAIN'S MEETING:
March 15th at 6:10 pm.  See you there!

Ofelia McMenamy
Team Development Co-Chair/Publicity Chair
ofeliamcmenamy@gmail.com

NEXT TEAM CAPTAIN'S MEETING: Tuesday, February 15th!!!

NEVER FEAR RELAY IS HERE.......SUPERHEROES FOR A CURE!!!!


I wanted to remind you that our February Team Captain Training is this coming Tuesday, February 15, 2010 at 6:10 p.m. at:
Oregon City Fire Station; 624 7th Street

We are going to cover a number of different areas - I.e. how to fill out your deposit envelopes and information on our improved silent auction......

This is one meeting you do not want to miss. I have a lot of packets with information that I will be passing out and we are introducing something new to our Relay this year. you have to come to the meeting to find out what it is.......Also any team captain that has all 15 team members registered and comes to the meeting will be entered in a drawing for a fun prize......

Do you know someone that hasn't registered yet? Lets get in touch with our friends and family and remind them that Relay is just 133 days away and we need their help to make this our best year yet! Our goal is 60 teams and our fundraising goal is $82,000. You have already raised $4,130. Great Job!!!

We are also looking for anyone interested in being a sponsor for our Relay.

Oh and did I forget to mention there will be refreshments......

So MARK YOUR CALENDARS FOR TUESDAY, FEBRUARY 15, 2010 AT 6:10 P.M.

Have a great weekend. If you need anything, give me a call (503) 314-5758 or send me an e-mail.


LET'S GET READY TO RELAY!!!!!!!

CATHY

2/15 Team Captain Meeting Reminder!!!

NEVER FEAR RELAY IS HERE.......SUPERHEROES FOR A CURE!!!! 

I wanted to remind you that our February Team Captain Training  is Tuesday, February 15, 2010 

at 6:10 p.m. at:  Fire Station; 

624 7^th Street, Oregon City

We are going to cover a number of different areas - I.e. how to fill out your deposit envelopes and information on our improved silent auction......

This is one meeting you do not want to miss.  I have a lot of packets with information that I will be passing out and something new to our Relay this year...... you have to come to the meeting to find out what it is.......Also any team that has all 15 team members registered and comes to the meeting will be entered in a drawing for a fun prize......

Do you know someone that hasn't registered yet?  Lets get in touch with our friends and family and remind them that Relay is just 145 days away and we want this to be our best year yet!  We need to have 60 teams registered to help us meet our goal of $82,000.  We are also looking for anyone interested in being a sponsor for our Relay.

Oh and did I forget to mention there will be refreshments......

MARK YOUR CALENDARS FOR   TUESDAY, FEBRUARY 15, 2010 AT 6:10 P.M.

Have a great weekend.  If you need anything, give me a call or send me an e-mail.

LET'S GET READY TO RELAY!!!!!!!

CATHY

Team Development Chair

email: lowellspandabear@msn.com

"When one door of happiness closes, another opens; but often we look so long at the closed door that we do not see the one which has opened for us."

Slideshow of our 2011 KickOff Party

Check out the slideshow of the Kickoff Party created by our Online Chair, Stacy Scholz.  She did a great job!  Please click on the link below to watch. Enjoy!

2011 Kickoff Party Slideshow

DEADLINE! Last day to register at a lower cost‏!

REMINDER: Today is the last day to register a team at the discounted cost of $50. Tomorrow the price goes back up to the normal cost of $100 per team. This is a great way for you to register 2 teams for the price of 1. Don't wait to register because you want to collect the $50, you can pay the fee at a later date. You...r team members register & pay their $10 off-line to you. Please go to www.ocrelay.org to register.

Team Registration Party TOMORROW!

REMINDER: if you weren't able to make it to the Kick off and register, no worries! We will have a team registration party Tuesday, January 25, 2011 at 5:45 p.m. at the Allstate Office. 914 Molalla Avenue, Suite 102, Oregon City, Oregon. There will be several computers available, refreshments, and team captain packets. Hope to see you there!

 

-Ofelia

Thank you!

We had a great Kick off party yesterday. We now have 20 teams registered, have raised $2635, and have 46 participants registered. 2011 is off to a great start! Great job everyone!

If you have any networking ideas or leads to local newspapers, churches, media etc., please contact me at ofeliamcmenamy@gmail.com  Thank you!

Ofelia McMenamy

Publicity Chair/Team Development Co-Chair

2011 Relay for Life of Oregon City

KICK OFF TIME 1/22/2010 @ 10:00 am

It's Kick Off Time!!!

When: Saturday January 22, 2011 10:00am to 12:00pm

Where: Abernathy Center, Oregon City                               (606 15th st. Oregon City, 97045)

What's kick off? 

It's a time to register yourself and or a team, pick up your team captain packets, get luminaria bags and learn all about relay. This will be an open house style this year.

Please be sure to check our official website to register at

www.ocrelay.org

We hope to see you there!

Ofelia McMenamy

Publicity Chair

Team Development Co-Chair

 

First Team Captain's Meeting/Party! 1/18 @ 6:10 pm

Good Afternoon,

I wanted to personally invite you to the Team Captain party next Tuesday, January 18, 6:10 p.m.
  
We are having refreshments, 3 prize drawings and a lot of fun planned for the evening.  I will have the team captain packets available for any team that has already registered.   We are having a contest that starts with this first team captain event.  If you come to all team captain meetings and you register 10 survivors by bank night your name will be entered into a drawing on bank night for 2nd pick of campsites.  I know how important it is to get that perfect site.  So mark your calendar for next Tuesday......

Remember, we are offering a special $50 team registration.  If you are planning on having more than 1 team you can register 2 for the price of 1.  This is a great deal.  You can get your team registered early so your team members can get started raising funds.

For all teams registered prior to Kick-off January 22, 2011 their name will be entered into a special prize drawing which will be held at kick-off.    We are having an open-house for Kick-off this year with information, prize drawing, refreshments, registartion, and of course your team captain kits.

We already have 7 teams registered and have raised $1,840.  Our goal this year is 60 teams and $82,000.  I know I can count on you to help make this happen.  Help me make the goal of 20 teams by January 18th and 30 teams by January 22nd.  Let's make 2011 The Best Relay for Oregon City/West Linn.


Kim Hopper and Ofelia McMenamy are my co-chairs this year and we have a lot of ideas to help you with your team and your fundraising.

We are also planning team registration parties to help you get your team members registered.

I look forward to working with you again this year and making your team a success.

Have a great weekend.  See you next week.

Cathy
Team Development Chair
(503) 314-5758

Life is short, break the rules, forgive quickly, kiss slowly, love truly, laugh uncontrollably, and never regret anything that made you smile!!!

Are you ready to Relay! Our 2011 Relay theme is:

"Have no Fear... RELAY is here!! Superheroes for a Cure."

There are only 180 days until Relay & we need to start planning now. 

MARK YOUR CALENDARS!

 

Our 1st Team Captain gathering will be on:

Tuesday, January 18th,  6:15 pm @ the Fire Station on 7th St. in Oregon City. 

 

Our Kickoff Event will be on: 

Saturday, January 22, 10 am - 12 noon
The Abernethy Center
605 15th St.,  Oregon City

 

Our website is up & running. You can register your teams now for a discounted price of $50! If you think you're going to have more than 15 team members you could register 2 teams for the price of 1. Team Captain Kits will be available on January 18th and 22nd.

 http://main.acsevents.org/site/TR?fr_id=30629&pg=entry